Intitulé

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<span class="jobdescription"><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div><p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Post Number : </span>CLD 998</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Grade : </span>P-4</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Parent Sector : </span>Division for Conferences, Languages and Documents (CLD)</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Duty Station: </span>Paris</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Job Family: </span>Administration</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Type of contract : </span>Fixed Term</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Duration of contract : </span>2 years with possibility of renewal</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Recruitment open to : </span>Internal and external candidates</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Application Deadline (Midnight Paris Time) : </span>15-SEP-2022</span></span></p>

<p style="text-align:center"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#e5865e">UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism</span></span></span></p>

<p> </p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>OVERVIEW OF THE FUNCTIONS OF THE POST</b></h2>
</div><div><p style="text-align:justify"> </p>

<p style="text-align:justify"><em><b><span style="font-family:Tahoma, Geneva, sans-serif">The
 Events Technical Coordination Unit is located in the Conference and 
Cultural Events Management Section of the Division of Conferences, 
Languages and Documents (CLD), in the Sector for Administration and 
Management (ADM). The Events Technical Coordination Unit is the 
Organization's technical expert in the provision of conference and 
events management, responsible for the management and supervision of the
 Conference and Cultural Events Coordination Team and involving the 
oversight and management of significant numbers/teams (temporary 
employees and outsourced companies engaged to support events, as well as
 the catering events suppliers). </span></b></em></p>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Under
 the overall supervision of the Director, Division of Conferences, 
Languages and Documents and the direct supervision of the Chief of the 
Conferences and Cultural Events Management Section, the Head Events 
Technical Coordination Unit is responsible for the overall stewardship 
of UNESCO's conferences and cultural events and dedicated to providing 
consistent architecture and services to support UNESCO's events; and 
shaping UNESCO's conferences and events to achieve greatest impact by 
embedding cutting-edge intelligence, delivering novel interaction and 
experiences and building design frameworks and tools that support 
UNESCO's objectives/mandate.</span></p>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">The
 incumbent manages and coordinates the day-to-day support in the 
organization of events, coordinating with internal and external 
organizers to ensure their effective and timely implementation.</span></p>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Accordingly, the incumbent is expected to perform the following duties: </span></p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div><ul><li style="text-align:justify">C<span style="font-family:Tahoma, Geneva, sans-serif">oordinate
 and manage, in close liaison with the Strategy and Events Planning Unit
 and the Interpretation Unit, all arrangements relating to the 
organization of events (conferences, meetings, ceremonies, concerts, 
performances, exhibitions, catering events) held in UNESCO premises and 
away from Headquarters, as well as on line or in a hybridformat, 
 providing technical advice and guidance to organizers (Program Sectors,
 Permanent Delegations to UNESCO and National Commissions for UNESCO, 
United Nations agencies,  Intergovernmental and Non-Governmental or 
external organizations); ensuring the highest level of service. 
Establish and maintain strong and effective work relationships with all 
UNESCO support services, as well as with all organizers to ensure that 
their event-related needs are addressed. Plan, manage and retain the 
right level of control/direction over the outsourced operations, notably
 the restaurant services.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Continuously
 report on holistic metrics, engagement analytics and impact outcomes 
for events, collecting and analyzing data and feedback and preparing 
summaries of information to support effective business decisions and 
contribute to improvements to meeting/conference services provision, 
work methods and environment produce statistics.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Provide
 oversight and direction to the Unit's support staff in accordance with 
UNESCO's policies and procedures and lead the team to meet the 
Organization's expectations for productivity, quality, continuous 
improvement and goal accomplishment.  Coordinate the activities of the 
Unit, ensure equitable distribution of work and monitor progress against
 deadlines, assigning and adjusting priorities as necessary.  Coordinate
 personnel and administrative matters concerning the Unit with the 
relevant administrative support services and the Interpretation Unit.</span></li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div><ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Oversee
 all catering activities for UNESCO events and ensure that catering 
services meet UNESCO's requirements in terms of rules and procedures for
 both the Organisationâ€™s contractor and other, external catering 
services. Implement measurement and reporting mechanisms to track 
performance and ensure quality control.  Develop and implement robust 
verification processes in collaboration with internal and external 
organizers regarding the economic model of catering events and costs and
 ensure royalty fee control.  Develop and maintain a database of 
contracts and library for contractual documentation reference, audit 
trail and institutional memory.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Contribute
 to the development of the Section's operational framework by, inter 
alia, remaining abreast of new/innovative approaches to/techniques in 
the sphere of conference/event management, including across the UN 
system,  to ensure that event management at UNESCO includes 
best-in-practice and cutting-edge methods.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Regularly
 review operational processess and procedures in place and make 
recommendations for enhancement to the Chief of Section; proposing 
modifications or improvements to conference/events-related policies and 
guidelines, including the events management tools and platforms  and 
events related tarification policies.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Explore
 options through which UNESCO may engage with external providers to 
enhance conference and events management at UNESCO, engaging with 
specialists/experts in the field to inform and provide training to the 
team and enable the development of UNESCO's conference and events 
management services.</span></li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>COMPETENCIES (Core / Managerial)</b></h2>
</div><div><div>Communication (C)</div><div>Accountability (C)</div><div>Innovation (C)</div><div>Knowledge sharing and continuous improvement (C)</div><div>Planning and organizing (C)</div><div>Results focus (C)</div><div>Teamwork (C)</div><div>Professionalism (C)</div><div>Building partnerships (M)</div><div>Driving and managing change (M)</div><div>Leading and empowering others (M)</div><div>Making quality decisions (M)</div><div>Managing performance (M)</div><div>Strategic thinking (M)</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>-</b></h2>
</div><div><div><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="text-align:justify">For detailed information, please consult the </span><a href="https://en.unesco.org/sites/default/files/competency_framework_e.pdf" style="color:blue;text-decoration:underline" target="_blank"><span style="text-align:justify">UNESCO Competency Framework</span></a>.</span></span></div>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>REQUIRED QUALIFICATIONS</b></h2>
</div><div><p style="text-align:justify"> </p>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Education</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Advanced
 University degree (Master's degree or equivalent) in the field of 
events management, international relations, business administration, 
hospitality, marketing, or related fields.</span></li></ul>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Work Experience</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Minimum
 of seven (7) years of relevant professional experience in the field of 
events management, of which preferably three (3) years acquired at the 
international level, preferably whether with a UN agency or programme, 
or other international organization.</span></li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div><p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Skills & Competencies</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Strong
 organizational skills with ability to establish plans and priorities 
and effectively coordinate them and ensure the follow-up.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Demonstrated client-oriented approach with ability to develop/improve procedures to facilitate clientsâ€™ access to services.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Ability to work effectively in a team, and motivate teams, in a mutlicultural environment and introduce/manage change. </span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Excellent
 communication and interpersonal skills and ability to maintain 
effective partnerships and working relations in a multicultural 
environment with sensitivity and respect for diversity.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Ability to work under pressure and to deadlines and effectively manage large-scale events.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Knowledge of IT tools, including the use of Microsoft Office software/applications.</span></li></ul>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Languages</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">    Excellent knowledge of French or English and good knowledge of the other language.</span></li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>DESIRABLE QUALIFICATIONS</b></h2>
</div><div><p style="text-align:justify"> </p>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Education</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Certified
 Meetings Professional (CMP), Certified Special Events Professional 
(CSEP), Certification in Meeting Management (CMM), or other relevant 
professional certification.</span></li></ul>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Skills & Competencies</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Knowledge of event related tools and platforms (Zoom, Interprefy, etc.) and planning tools.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Sound judgement and decision-making skills.</span></li><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Familiarity with the work and general functioning of international organizations and/or the UN System.</span></li></ul>

<p style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#000080"><u><em><b>Languages</b></em></u></span></span></p>

<ul><li style="text-align:justify"><span style="font-family:Tahoma, Geneva, sans-serif">Knowledge of another official language of UNESCO (Arabic, Chinese, Russian or Spanish). </span></li></ul>

<p style="text-align:justify"> </p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>BENEFITS AND ENTITLEMENTS</b></h2>
</div><div><div>
<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">UNESCOâ€™s
 salaries consist of a basic salary and other benefits which may include
 if applicable: 30 days annual leave, family allowance, medical 
insurance, pension plan etc. </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">The approximate annual starting salary for this post is 102 062 US$.</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">For full information on benefits and entitlements, please consult our <a href="https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf" target="_blank"><span style="color:#0000cd">Guide to Staff Benefits</span></a>.</span></span></p>
</div>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>SELECTION AND RECRUITMENT PROCESS</b></h2>
</div><div><div>
<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">Please
 note that all candidates must complete an on-line application and 
provide complete and accurate information. To apply, please visit the <a href="https://careers.unesco.org/careersection/2/joblist.ftl" target="_blank"><span style="color:#0000cd"> UNESCO Careers website</span></a>. No modifications can be made to the application submitted.</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">The
 evaluation of candidates is based on the criteria in the vacancy 
notice, and may include tests and/or assessments, as well as a 
competency-based interview. </span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">UNESCO
 uses communication technologies such as video or teleconference, e-mail
 correspondence, etc. for the assessment and evaluation of candidates.</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">Please
 note that only selected candidates will be further contacted and 
candidates in the final selection step will be subject to reference 
checks based on the information provided.</span></span></p>
</div>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>Footer</b></h2>
</div><div><div>
<p style="text-align:center"><em>UNESCO recalls that paramount 
consideration in the appointment of staff members shall be the necessity
 of securing the highest standards of efficiency, technical competence 
and integrity. UNESCO applies a zero-tolerance policy against all forms 
of harassment. UNESCO is committed to achieving and sustaining equitable
 and diverse geographical distribution, as well as gender parity among 
its staff members in all categories and at all grades. Furthermore, 
UNESCO is committed to achieving workforce diversity in terms of gender,
 nationality and culture. Candidates from non- and under-represented 
Member States (<a href="https://en.unesco.org/careers/geographicaldistribution">last update here</a>)
 are particularly welcome and strongly encouraged to apply. Individuals 
from minority groups and indigenous groups and persons with disabilities
 are equally encouraged to apply. All applications will be treated with 
the highest level of confidentiality. Worldwide mobility is required for
 staff members appointed to international posts.</em></p>

<p style="text-align:center"><em>UNESCO does not charge a fee at any stage of the recruitment process.</em></p>
</div>
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