Intitulé

Domaine professionnel

Type de l'annonce

Type du contrat

Description de l'annonce *

<p><span class="jobdescription"><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div><p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Post Number : </span>DBS-101</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Grade : </span>G-6</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Parent Sector : </span>Bureau for Digital Business Solutions (DBS)</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Duty Station: </span>Paris</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Job Family: </span>General Administrative Support</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Type of contract : </span>Fixed Term</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Duration of contract : </span>2 years with possibility of renewal</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Recruitment open to : </span>Internal and external candidates</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#0077d7">Application Deadline (Midnight Paris Time) : </span>05-SEPT-2022</span></span></p>

<p style="text-align:center"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="color:#e5865e">UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism</span></span></span></p>

<p style="text-align:center"><b><span style="font-size:16.0px"><span style="color:#0077d7"><em>Only candidates who are entitled to work in France can apply to this position</em></span></span></b></p>

<p> </p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>OVERVIEW OF THE FUNCTIONS OF THE POST</b></h2>
</div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div><p>The incumbent reports directly to the Chief Information 
and Technology Officer (CITO) and works closely with the management team
 of the Bureau for Digital Business solutions. He/she coordinates and 
delivers a full range of variety of administrative support services to 
ensure the effective functioning of the CITO Office. The incumbent will:</p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div><ul><li style="text-align:justify">Manage the Director's agenda and 
schedule appointments. Receive and filter the Bureau Director's 
telephone calls, providing information and re-directing calls, where 
possible, to the appropriate unit. Make travel and mission arrangements.
 Organize meetings, prepare correspondence and assemble documents for 
these meetings/missions, as well as take notes and follow up on required
 actions.</li><li style="text-align:justify">Facilitate interaction and information 
flow between the Director and staff members of the Bureau; identify and 
bring sensitive complex and urgent matters to the attention of the CITO.</li><li style="text-align:justify">Receive, analyze, register and 
distribute incoming correspondence and other documents. Determine the 
importance and priority of documents received and whether they should be
 seen by the Director or handled directly by technical/information 
specialists within the Bureau/sections, and establish deadlines for 
required action or reply. Follow up with Section Chiefs and other 
professionals on deadlines for answers or other required actions.</li><li style="text-align:justify">Prepare correspondence (often high 
level) and answer to requests for information on Bureau 
technical/informations and activities, providing relevant documentation.
 Review correspondence and other documents prepared in English and/or 
French for the signature of the Bureau Director, and make or recommend 
changes to format, style, spelling or grammar, as well as make informal 
translation of documents.</li><li style="text-align:justify">Establish and maintain the Bureau's 
files and reference systems for documents and correspondence, as well as
 procedures for the processing and approval of documents. Provide 
instructions and guidance to other support staff within the Bureau and 
to new Professional employees on UNESCO policies, procedures and 
practices related to administrative matters, the preparation and 
handling of documents and correspondence, relations with Member States 
and the organization of statutory and other meetings and missions, and 
on the office automation tools used by the Bureau.</li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div><ul><li>Prepare/process various documents (e.g. minutes briefs, reports, 
briefings, contracts, budget and other documents). Reformat or finalize 
the formatting of documents using various software (e.g. MS Word, 
PowerPoint, Excel, Visio, etc... ). Collect and organize information and
 data related to the Bureau technical/informations and activities from a
 variety of sources (Internet, office files, records, etc... ) and 
present it in various formats as required. Enter information and data 
into central computerized systems (e.g., leave reports system, etc).</li><li>Provide assistance and support in Human Resources activities. 
Prepare documentation to facilitate different HR transactions 
(recruitment, classification, training, etc.) and maintain a log of 
transactions in process. Follow up on the status of requests. Maintain 
records/HR files for the Bureau. Maintain organization charts up to date
 by tracking post and staff changes, updating charts and submitting them
 to the supervisor for management approval. Maintain leave 
records/schedules and provide information on the rules and procedures 
regarding leave and provides advice and guidance on the resolution of 
leave related issues.</li><li>Perform additional activities that may be required to ensure the smooth operation of the CITO office.</li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">Long Description</h2>
</div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>COMPETENCIES (Core / Managerial)</b></h2>
</div><div><div>Accountability (C)</div><div>Communication (C)</div><div>Innovation (C)</div><div>Knowledge sharing and continuous improvement (C)</div><div>Planning and organizing (C)</div><div>Results focus (C)</div><div>Teamwork (C)</div><div>Professionalism (C)</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>-</b></h2>
</div><div><div><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif"><span style="text-align:justify">For detailed information, please consult the </span><a href="https://en.unesco.org/sites/default/files/competency_framework_e.pdf" style="color:blue;text-decoration:underline" target="_blank"><span style="text-align:justify">UNESCO Competency Framework</span></a>.</span></span></div>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>REQUIRED QUALIFICATIONS</b></h2>
</div><div><p><span style="color:#0000ff"><em><u><b>Education</b></u></em></span></p>

<ul><li>Completed secondary, technical, and/or vocational education</li></ul>

<p><span style="color:#0000ff"><u><b><em>Work Experience</em></b></u></span></p>

<ul><li>A minimum of eight (8) years of relevant work experience in 
secretarial, office coordination, administrative or related functions.</li></ul>

<p><span style="color:#0000ff"><em><u><b>Skills and competencies </b></u></em></span></p>

<ul><li>Excellent communications skills (oral and written), including excellent drafting skills in English and French.</li><li>Strong service-oriented skills and ability to deal efficiently and 
tactfully with different internal and external partners/institutions and
 other stakeholders at all levels in a multicultural environment.</li><li>Excellent organizational and coordination skills with ability to 
take initiative, establish priorities and monitor own work plans.</li><li>Ability to deal with complex and sensitive situations and flexibility to adjust work schedules, tight deadlines and priorities.</li><li>Sense of diplomacy, discretion and professional integrity.</li><li>Excellent IT skills (Outlook, Word, Excel, PowerPoint, etc..).</li></ul>

<p><span style="color:#0000ff"><em><u><b>Languages</b></u></em></span></p>

<ul><li>Excellent knowledge of English <b>and</b> French (both written and oral).</li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>DESIRABLE QUALIFICATIONS</b></h2>
</div><div><p><span style="color:#0000ff"><u><em><b>Education</b></em></u></span></p>

<ul><li>A university degree would be preferable.</li><li>Specialized training/certification in administration and/or secretariat.</li></ul>

<p><b><em><span style="color:#0000ff"><u>Work Experience</u></span></em></b></p>

<ul><li>Working experience in an IT or digital environment</li><li>Working experience within the UN System or another international organization/institution.</li></ul>

<p><span style="color:#0000ff"><em><b><u>Skills and competencies</u></b></em></span></p>

<ul><li>Knowledge of information technologies</li></ul>

<p><span style="color:#0000ff"><em><u><b>Languages</b></u></em></span></p>

<ul><li>Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, and/or Spanish).</li></ul>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px">ASSESMENT</h2>
</div><div><p>An assessment exercise may be used in the evaluation of candidates</p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>BENEFITS AND ENTITLEMENTS</b></h2>
</div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">UNESCOâ€™s
 salaries consist of a basic salary and other benefits which may include
 if applicable: 30 days annual leave, family allowance, medical 
insurance, pension plan etc. </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">For more information in benefits and entitlements, please consult <a href="https://icsc.un.org/" style="color:blue;text-decoration:underline" target="_blank">ICSC website.</a></span></span></p>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>SELECTION AND RECRUITMENT PROCESS</b></h2>
</div><div><div>
<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">Please
 note that all candidates must complete an on-line application and 
provide complete and accurate information. To apply, please visit the <a href="https://careers.unesco.org/careersection/2/joblist.ftl" style="color:blue;text-decoration:underline" target="_blank">UNESCO careers website.</a> No modifications can be made to the application submitted.</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">The
 evaluation of candidates is based on the criteria in the vacancy 
notice, and may include tests and/or assessments, as well as a 
competency-based interview. </span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">UNESCO
 uses communication technologies such as video or teleconference, e-mail
 correspondence, etc. for the assessment and evaluation of candidates.</span></span></p>

<p><span style="font-size:14.0px"><span style="font-family:Tahoma, Geneva, sans-serif">Please
 note that only selected candidates will be further contacted and 
candidates in the final selection step will be subject to reference 
checks based on the information provided.</span></span></p>
</div>
</div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:0.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>Footer</b></h2>
</div><div><div>
<p style="text-align:center">UNESCO recalls that paramount consideration
 in the appointment of staff members shall be the necessity of securing 
the highest standards of efficiency, technical competence and integrity.
 UNESCO applies a zero-tolerance policy against all forms of harassment.
 UNESCO is committed to achieving and sustaining equitable and diverse 
geographical distribution, as well as gender parity among its staff 
members in all categories and at all grades. Furthermore, UNESCO is 
committed to achieving workforce diversity in terms of gender, 
nationality and culture. Candidates from non- and under-represented 
Member States (<a href="https://en.unesco.org/careers/geographicaldistribution">last update here</a>)
 are particularly welcome and strongly encouraged to apply. Individuals 
from minority groups and indigenous groups and persons with disabilities
 are equally encouraged to apply. All applications will be treated with 
the highest level of confidentiality. Worldwide mobility is required for
 staff members appointed to international posts.</p>

<p style="text-align:center">UNESCO does not charge a fee at any stage of the recruitment process.</p>
</div>
</div></div></span></p>

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