The Organisation

Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.

We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.

Working
together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges
facing girls and all vulnerable children.

We
support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global
levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PURPOSE

The risk & compliance manager will be responsible to support the
implementation of Plan International strategy by providing assurance of
risk management and monitored controls in delivering country operations
through developing and ensuring effective and efficient systems,
internal controls, policies and procedures are in place and at all times
implemented correctly.

DIMENSIONS OF THE ROLE

Under the guidance and direct supervision of the CD, the risk &
compliance manager will support the implementation of effective risk
management. Risk & Compliance Manager will act as a focal point for
regular updates of the country risk register.

ACCOUNTABILITIES

Internal Control

•    Develops (in consultation with the Country Director),
coordinates and implements a comprehensive internal control (audit)
schedule that ensures regular coverage of every department

•    Participates in the design of all tools required for the internal
control work (working papers, reporting format and protocols, etc)

•    Facilitates any required self-assessment exercises on the
effectiveness of internal controls and attainment of standards including
the “Management Standards”

•    Facilitates the sharing of learning, based on best practices within
the organisation as well as on best practices from the sector generally

•    Actively participates in regional internal control / audit networks
as well as relevant external networks concerning internal controls and
risk management

•    Contributes to the induction of staff members upon request on risk
management, the control framework and the role of internal control

Risk Management

•    Support the identification and classification of risks to the
country operation, the documentation of these, and the determination of
appropriate actions to appropriately manage/mitigate such risks. This
includes the timely and periodic completion of the Country

Office and Programme risk registers. 

•    Regularly update the risks and progress against actions online using the software of Plan International- MAGIQUE.

Audit & Compliance

•    Review compliance with established key controls in all areas of
business including program, finance, grant management, human resources,
IT, partnerships, operations, and in any other area of business as
relevant.

•    Support programs and finance teams in external Audits 

•    Provide information on Plan regulations on a regular basis to ensure specific guidelines are being followed.

•    Facilitates and prepares management responses to all audit reports submitted to GH

Global Assurance

•    Act as country focal person for liaison with the corporate
Global Assurance team regarding the planning, coordination and
undertaking of all Global Assurance audits in Lebanon, and other
matters. 

•    Support and facilitate the monitoring of progress, and the
evaluation of effectiveness, of all agreed actions arising from the
findings and recommendations of Global Assurance reports.

Capacity Development and Anti-Fraud Awareness

•    Act as a focal point after joining the Counter Fraud Unit
faculty for rolling out Anti-Fraud Policy, its implementation and
monitoring within PIL

•    Raise fraud awareness across the entire workforce, and the implementation of appropriate control measures.

•    Make sure conflict of interest, anti-fraud, anti-bribery and anti-corruption policy are disseminated to all PIL staff.

•    Participate in investigations where required in line with the Counter Fraud Unit.

•    Oversee capacity building that ensures that there is adequate
knowledge awareness among staff members on matters to do with risk
management, fraud, internal controls and global management standards.

•    Ensures that Plan International’s global policies for Child
Protection (CPP) and Gender Equality and Inclusion (GEI) are fully
embedded in accordance with the principles and requirements of the
policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility. This includes, but is not
limited to, ensuring staff and associates are aware of and understand
their responsibilities under these policies and Plan International’s
Code of Conduct (CoC), their relevance to their area of work, and that
concerns are reported and managed in accordance with the appropriate
procedures.

KEY RELATIONSHIPS

•    Internal: The position maintains communication and working relationships with CLT & Line Managers.

•    External: The position maintains communication and working
relationships with partner organizations being audited, communities,
suppliers and external auditors. Interaction with other INGOs for cross
learning and the sharing of best practices related to risk management is
crucial.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Demonstrable knowledge and understanding of:

•    The context in Lebanon, particularly issues affecting the rights
and well-being of children and young people, especially girls and young
women

•    The Civil Society environment in Lebanon with a focus on local and
national organisations working on child rights and gender equality

•    Knowledge of developing/maintaining internal controls and risk management concepts and systems

•    Knowledge of risk management frameworks, processes and Internal Control System

•    Knowledge of developing/maintaining financial internal control and risk management concepts and systems

Qualifications and Experience

•    Master’s degree preferably a degree in Finance, Accounting, Audit or equivalent qualification

•    Min 7 years’ experience working with INGOs in Lebanon and of which
at least 3 years in managerial position with NGOs in a similar role 

•    Demonstrated knowledge and understanding of international audit
standards for the NGO-sector, donor regulations and compliance issues
related to management of donor funds

Skills

•    Strong organizational abilities; able to prioritise and manage
short-term and continuing projects across diverse themes despite
competing deadlines.

•    Strong commitment to child safeguarding & Antifraud policies both inside and outside the workplace.

•    Ability and experience in adapting to systems & processes

•    Strong character traits, including team work, striving for high
performance, emotional stability, resilience, adaptability, and ability
to handle stress, strong initiative and self-motivation, cultural and
gender sensitivity, honesty and physical fitness to travel are
essential.

•    Excellent written and oral communication skills, with excellent command of spoken and written English and Arabic. 

•    Proficient in computer skills and use of relevant accounting packages

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

•    Promotes a culture of openness and transparency, including with sponsors and donors.

•    Holds self and others accountable to achieve the highest standards of integrity.

•    Consistent and fair in the treatment of people.

•    Open about mistakes and keen to learn from them.

•    Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

•    Articulates a clear purpose for staff and sets high expectations.

•    Creates a climate of continuous improvement, open to challenge and new ideas.

•    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

•    Evidence-based and evaluates effectiveness.

We work well together

•    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

•    Builds constructive relationships across Plan International to support our shared goals.

•    Develops trusting and ‘win-win’ relationships with funders, partners and communities.

•    Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

•    We empower our staff to give their best and develop their potential

•    We respect all people, appreciate differences and challenge equality in our programs and our workplace

•    We support children, girls and young people to increase their confidence and to change their own lives. 

LEVEL OF CONTACT WITH CHILDREN

Low contact: No contact or very low frequency of interaction 

TRAVEL

•    In-country travel is estimated at 10%.

•    Occasional international travel may be required.

 

Location: Lebanon, Beirut

Type of Role: Risk & Compliance

Reports to: Country Director

Grade: D2

Closing Date: 09 September 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.

Plan
International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office,
in every country, is rich in diverse people, thoughts, and ideas.

We
foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.

Plan
International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation,
do everything we can to keep children safe. This means that we have
particular responsibilities to children that we come into contact with
and we must not contribute in any way to harming or placing children at
risk.

A
range of pre-employment checks will be undertaken in conformity with
Plan International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.