Parent Sector : Education Sector (ED)

Duty Station: Geneva

Classification of duty station: [[filter12]]

Standard Duration of Assignement: [[filter13]]

Job Family: Documentation and Library

Type of contract : Non Staff

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 05-AUG-2022

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

As
a specialized Category 1 Institute, the International Bureau of
Education (IBE) is an integral part of UNESCO and enjoys considerable
autonomy. It is the International Centre of Excellence in Curriculum and
Learning and is valued for its specialist knowledge, expertise and
networks, and for providing curriculum support services that include
up-to-date, evidence-based information and technical assistance to
UNESCO Member States.

The
IBE Documentation Center is home to one of the most significant
historical libraries of textbooks in the world. It is also home to its
invaluable historical archives collection (1925-1969). The IBE is
looking for an experienced documentalist, with ample hands-on experience
of digitization projects, preferably in an international organizations
context.

The
incumbent should articulate, develop, and implement a vision for the
Documentation Center’s sustainable future. (S)he will build strong
relationships with International Geneva, community partners, and
education research institutions that deepen both collection and
community knowledge, promote learning and wellbeing through inspiring
and creative engagement with culture and heritage, and affect positive
societal change.  

Under
the overall authority of the Assistant Director-General for Education
(ADG/ED), and the direct supervision of the Director of the IBE, the incumbent will :

Long Description

Implement an Action Plan for the IBE Digitization Project:

• Manage
  the IBE Digitization Project: provide development, implementation, and
  evaluation of the digitization project; monitor and analyse project
  development and implementation; analyse and establish project workflows,
  processes, and tasks for pre- and post-digitization teams, with an
  emphasis on adherence to accepted international archival standards on
  physical and digital preservation, and archival description and
  indexing, including International Standard for Archival Description
  (General), ISAD(G) and International Standard Archival Authority Record
  (Corporate Bodies, Persons and Families), ISAAR(CPF).
• Support
  day-to-day digitization work, including: design and supervise
  workflows, ensure smooth processes and materials preparations; review
  files and metadata, analysing content of documents to be described,
  extract information useful for historic research; ensure that correct
  international archiving standards are adhered to; enter data into the
  archives management system according to the archival description
  standard, prepare database to go live, etc.
• Research,
  analyse, and evaluate new applications of information technology to
  archives and records management and makes recommendations for their
  deployment.
• Participate
  in archives digitization improvement projects, contributing to
  feasibility studies, systems analysis, design, development and
  implementation and in the evaluation and testing of archives application
  improvements and new systems; provide user support.

Long Description

• Develop
  programs of outreach, including presentations appropriate to various
  client audience; publicity materials to facilitate outreach; on-site and
  virtual exhibitions.
• Provide
  advisory services on archives digitization practices, including: needs
  process analysis; organization and maintenance of information assets;
  records preservation and disposition; and information management
  policies and procedures, with an emphasis on technological applications.

Management of the Archives and Documentation Center:

• Manage the publications database, archives, and images.
• Update the archive data and inventory.
• Assist researchers and respond to information requests.
• Define and implement a documentation and development policy (acquisition, partnerships).​​​​​​​

Long Description

• Define an archiving policy and provide guidelines for the IBE on archiving procedures.
• Develop training materials and user manuals; train staff in use of the archives systems assigned.
• Understand,
  keep current with, and apply preservation techniques and strategies for
  records in all media. Ensure that the IBE’s storage facilities meet
  environmental standards.
• Manage
  archival processing activities by overseeing adherence to preservation,
  international bibliographic, description and database standards;
  produce descriptive inventories; prepare mark-up of descriptive
  inventories for electronic dissemination; and make recommendations
  regarding the planning and prioritization of preservation and
  description program requirements.

COMPETENCIES (Core / Managerial)

REQUIRED QUALIFICATIONS

Education : Advanced
university degree (Master’s degree or equivalent) in archival science,
information science, information systems, or related field.  

Work Experience: A
minimum of 4 years of progressively responsible experience in modern
archives management, record keeping, library, information management or
related area, of which preferably at least 2 years of experience
acquired in an international context .Experience of working with
delicate and historical materials. Experience
in the administration of an Archives Management System, archival
indexing and description standards, such as ISAD(G) and ISAAR(CPF).

Languages : Excellent knowledge of English (oral and written) and good knowledge of French.

Skills and competencies

REQUIRED QUALIFICATIONS

• Excellent knowledge of information management, archives, digitization of archives, record keeping, and record disposition.
• Excellent
  knowledge of archival indexing and description standards, such as
  ISAD(G) and ISAAR(CPF). Demonstrated knowledge of history and archives
  of the Interwar Era. Knowledge of digital preservation and related
  standards, including OAIS, PREMIS, METS, and Trusted Digital
  Repositories.
• Ability
  to conduct research and provide recommendations on information
  management trends. Ability to demonstrate conceptual, analytical and
  evaluative skills and conduct independent research and analysis,
  identifying and assessing issues, formulating options and making
  conclusions and recommendations. Demonstrated professional competence
  and mastery of subject matter. 
• Strong IT skills, including knowledge of MS software (Word, Excel etc.).

DESIRABLE QUALIFICATIONS

Work Experience

• Experience in working with UN partners, including UNESCO National Commissions, Ministries of Education, UN agencies, inter-governmental organizations, development banks,
  teacher education and higher education institutions, and civil society
  organisations on similar teacher education reform projects.

Skills and competencies

• Knowledge of UNESCO’s education conventions and global priorities and UN administrative procedures;

Languages

• Knowledge of another official language of UNESCO (Arabic, Chinese, Russian and/or Spanish).

SELECTION AND RECRUITMENT PROCESS

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