Employeur: PLAN INTERNATIONAL

Date limite : 26-09-2021

Description complète

Title: Finance Coordinator
Functional Area: Finance
Reports to: Country Finance Manager
Location: Maroua & Garoua, Cameroon
Number of Positions: 03
Travel required: Limited Travel to the field
Grade: C2
Company: Plan International

THE ORGANISATION
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE
Ensure that sound financial processes are in place to deliver transparent accounting, accurate & timely cash flow management, financial analysis & reporting and adequate internal financial controls in the Program Influencing and Implementation Area with special support to Partners

DIMENSIONS OF THE ROLE
• Budget planning and Monitoring
• Accounting and Treasury
• Financial Reporting and Analysis
• Internal Financial Controls
• People Management


ACCOUNTABILITIES
• Budget Planning and monitoring
• Participates to the budgeting process and ensures that operational plans are consistent with the approved budgets
• Monitor PIIA budget and provides regular budget Vs Actual analysis for information to the PIIA (Program Influencing and Implementation Area) Management Team and CFM.
• Liaise with Program and Grant Teams to appropriately manage projects (including Grants) financial information in corporate systems (SAP & SAP BI)
• Prepare timely Monthly Grant financial reports as per FAD schedule and in accordance with the donor’s requirements.
• Review Project Outlines and modifications to ensure accuracy of codification and budget availability as per latest funding budget with specific outputs for apportioned cost (3001) and shared direct cost (2961)
• Accounting and treasury:
• Reviews and consolidates PIIA monthly cash forecast with bi-weekly cash refresh.
• Ensures petty cash surprised count is performed at least quarterly and kindly documented.
• Ensure that the PIIA has sufficient funds for operations and project implementation.
• Ensures that all period thirteen (13) transactions are reviewed, approved and posted
• Ensure that shared direct costs (PIIA operations and salaries) are recorded in a monthly basis in appropriate Projects based on the donor budget allocation.
• Financial reporting and analysis:
• Prepare PIIA financial Monthly & Quarterly reports (receivables, liabilities, prepayment, staff advances…) and send to Business Analyst for review and consolidation
• Consolidates and send to Business Analyst updates of partner Advances Report regularly at the end of every month.
• Prepare Monthly Bank Reconciliation and Target Bank Balances and pops up noted irregularities to CFM before his/her signed off.
• Reviews Year End schedules and reports.
• Ensure that grant financial reports are prepared based on donor requirements and timely

INTERNAL FINANCIAL CONTROL
• Ensure that Delegation of Authority summary Form for office is followed at the level of PIIA and inform the CFM on any changes
• Review all vouchers (cash disbursement, cash receipt, journals) for completeness, accuracy and consistency with attached supporting documents in compliance with the Operations Manual (OM) and local laws and before the authorization of Program Influencing and Implementation Area Manager.
• Ensure that all transactions are recorded into SAP., if there is any exception, get in touch with CFM for direction
• Ensures that management of cash complies with the key requirements of the OM (Operations manual) and or other management controls as appropriate.
• Prepares and updates duties segregation matrices.
• Conducts field visit at least minimum of once a month to support partners if available
• Identifies areas of internal control weakness and reports to the CFM.
• Acts upon the financial component of audit through the monthly Audit Action list status report.
• Coordinates with the CFM on banking regulatory changes/updates affecting financial transactions.
• Trains Finance, non-Finance and Partner staff on Finance related processes and procedures.
• People management
• Conduct interim and final evaluation of direct report staff based on PMS guidelines.
• Mentors/coaches staff on continuous basis
• Conduct regular meeting with staff.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

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