OVERVIEW

Post Number : 1ITIOC0003PA

Grade : G-4

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Venice

Job Family: Natural Sciences

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 01-AUG-2022

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in the E.U. can apply for this position.

The contract duration is 12 months, renewable subject to availability of funds and satisfactory performance.

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the UNESCO Regional Bureau for Science and Culture, and the direct supervision of the Programme Officer (Ocean Literacy), the incumbent will operate with independence and initiative, obtaining necessary clearances from different offices, as needed.

The position is located in the UNESCO Regional Bureau for Science and Culture in Europe, in Venice, Italy.

The European Commission, Directorate-General for Maritime Affairs and Fisheries (DG MARE), has launched the European Ocean Coalition (EU4Ocean) for supporting collective actions in the field of Ocean Literacy in Europe. IOC-UNESCO will support and strengthen the activities of the coalition, building on its Ocean Literacy expertise and networks to contribute to the achievement of the overall objectives of the EU4Ocean coalition.

The incumbent will act as reference point for all financial aspects connected with the UNESCO Ocean Literacy Project activities included in the EU4Ocean coalition. 

The core activities of the incumbent are to maintain budgetary/financial records, to review budget codes keeping the supervisor informed, to prepare all documentation needed for contracts, to prepare status reports for budget, and to support in the organization of events.

Within this framework, the incumbent shall maintain the following responsibilities:

Long Description

Project support:

• Assist the Supervisor in the implementation of project activities: track, retrieve, search files, reports, other records and past practices; collect and collate background information; prepare and format presentations, reports, according to UNESCO standards and formats;
• Prepare budgetary monitoring information;
• Alert the Supervisor of errors/omissions/discrepancies observed and undertake corrective action;
• Assist the Supervisor and the Ocean Literacy Team ensuring overall coordination and the smooth running of the operations;

Administrative support:

• Provide administrative support to the Ocean Literacy activities;
• Initiate contractual documents;
• Prepare supporting documents for travel, contract approval and payments in compliance with UNESCO programme and budgetary requirements and financial regulations;
• Provide administrative and organizational support for events/meetings/workshops/seminars including all aspects of logistics arrangements and follow-up. Prepare participants’ lists, ensure room reservations, interpretation, webcasting, recording services and transcription of debates/deliberations as needed;

COMPETENCIES (Core / Managerial)

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REQUIRED QUALIFICATIONS

Education 

• Completed secondary, technical or vocational education.

Work Experience

• Minimum 3 years of progressively responsible, relevant professional experience in project and administrative support.

Skills and Competencies

• Excellent IT skills with proficiency in the use of Microsoft Office tools (Teams, Outlook, Word, Excel, PowerPoint) and visual presentation tools, video conference platforms, etc.
• Strong interpersonal skills and demonstrated ability to work with and in multicultural teams.
• Cultural sensitivity, integrity, negotiation skills.
• Excellent verbal and written communication skills.
• Professional diplomatic, positive and collaborative attitude .
• Excellent coordination skills.
• Discretion, initiative and service-oriented to provide quality and timely support and services.
• Sense of integrity, confidentiality, commitment and reliability.
• Good analytical and problem solving skills.
• Ability to provide quality and timely support and services.

Languages 

• Excellent knowledge (written and spoken) of English.

DESIRABLE QUALIFICATIONS

Work Experience

• Experience in working for or with other national and/or international development cooperation agencies.

Skills/Competencies

• Knowledge of UNESCO’s mandate, programme and operational processes.
• Experience on implementation of EU funded projects.

Languages

• Knowledge of French and/or Italian.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For more information in benefits and entitlements, please consult ICSC website.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.