Plan We Working We We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. ROLE PROFILE Title Planning and Monitoring (P&M) Coordinator Functional Area Programs Department, Country Office Reports to MERL Manager Location Country Office Travel required 40% Effective Date 01-02-2021 Grade C2 role PURPOSE [A The Dimensions of the Role [This Financial measures or statistics relevant to post such as budget; list of direct and indirect reports Accountabilities [This This Statements “What†is done and “whyâ€, but not “howâ€; include indicators for success Activities Activities Dealing with problems: This includes how much freedom the position has to make decisions; for example, “may approve invoices up to $1,000.†This includes how much freedom the position has to make decisions; for example, “may approve invoices up to $1,000.†Monitoring, The Planning and Monitoring Coordinatorneeds to Ensures Communications and Key relationships [This Technical expertise, skills and knowledge [This section details the skills, knowledge and expertise the postholder will be required to demonstrate in doing the job well. This Essential Qualification and Experience Demonstrated behaviors needed by the postholder to successfully perform the role: Skills Specific to the post needed to put knowledge into practice. Location: Country Office-Accra Type of Role: Planning and Monitoring Coordinator Reports to: MERL Manager Grade: C2 Closing Date: 13th July, 2022 Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. We Plan We Plan A
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.
together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges
facing girls and all vulnerable children.
support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global
levels using our reach, experience and knowledge.
concise statement, capturing the primary reasons that this role exists
and a clear articulation of the context of the role. How will this role
contribute to creating lasting change for children?]
purpose of the position is to support and supervise the planning, and
monitoring, of the results in Plan CO. Ensures those results are used in
a way to improve the quality of the projects in the CO. The role is a critical role in the successful implementation of the M&E framework.
section provides a summary of the size and authority of the post. It
covers the size of the budget held, the numbers of direct reports, other
key stakeholders who may depend on it, the type of communication
required, the external representation involved and the reach of the
role.]
for ensuring quality in project design, planning and monitoring in line
with the country strategy and the Program Quality and Influencing
Policy (PQIP)
for all planning and monitoring activities being conducted in line with
Plan International’s child protection and ethical principles, and
promotes accountability to beneficiaries
section is critical for clarifying expectations of the role, providing
the framework for its relationship with colleagues and providing areas
of accountability against which performance can be managed.
should include a series of brief statements that define the end results
required. e.g. drive, contribute, identify, manage, responsible for,
advise/coach, build, develop, provide, conduct, oversee, establish,
participate etc.
should ideally be worded so that they will lead to thoughts of
measurement. For example, it is better to state something like "achieve
maintenance standards" than "undertake maintenance". The former leads
to a measure against the maintenance standards.]
design and planning of all projects in the Country Office (sponsorship
and grants) comply with high quality standards and are aligned with the
Country Strategy (CS) objectives
the design and planning of programs and projects (both sponsorship
and grant funded) to ensure high quality M&E components
and ensure regular updates of M&E frameworks for grant and
sponsorship projects in line with the M&E minimum requirements
up feedback and implement of feedback and complaint mechanisms to
gather data on perceptions and opinions on Plan’s work and approach from
communities and partners
the management of databases at CO and PU/grant level (confidentiality,
security, storage and destruction of data collected during E&R
initiatives in line with the global E&R standards)
Evaluation and Research (MER) are crucial components for ensuring high
quality outcomes and impact in rights based programming. Barriers that
the Planning and Monitoring Coordinator will have to deal with include:
monitoring budget is often integrated in the running costs of projects
and programs which leads to insufficient resource allocation to
monitoring and feedback processes.
quality and availability of secondary data from programs and projects
makes design, monitoring and planning very challenging.
the principles and guidelines on the new Global Policy on Prevention of
Sexual Harassment, Exploitation and Abuse is fully embedded and in your
area work.
all concerned person, Child, member of a community where Plan
International works and/or Programme Participant knows how to and feels
safe and empowered to report any concerns, allegations or suspicions of
Sexual Harassment, Exploitation or Abuse and the report is taking
seriously.
and strengthening the capacity of all staff, Associates and visitors to
prevent and respond in a timely, effective, safe, comprehensive and
confidential manner to all complaints, allegations and incidents on
Sexual Harassment, Exploitation and Abuse.
that Plan International’s global policies for Safeguarding Children and
Young People and Gender Equality and Inclusion are fully embedded in
accordance with the principles and requirements of the policy including
relevant Implementation Standards and Guidelines as applicable to their
area of responsibility. This includes, but is not limited to, ensuring
staff and associates are aware of and understand their responsibilities
under these policies and Plan International’s Code of Conduct (CoC),
their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures.
section refers to people inside and/or outside of the organisation that
the post-holder needs to have contact with, and why. This should
include virtual presence.]
is a low contact with community members, children and other
stakeholders to develop and implement programs that would meet Plan
Ghana’s MERL activities implementation.
high contact with staff working on programs activities at CO and
PU/grant level to offer support for understanding and implementation of
MERL related activities
is a high contact with other staff to support them with understanding
MERL activities and their support in the implementation of MER related
activities
should include clear levels of technical expertise and skills that
support our work at national, international, and global level.]
knowledge of strategic planning processes, results based management and
the design of MER frameworks and demonstrated experience as a
development professional in design, planning and monitoring of programs
and projects
university degree in Planning, Monitoring & Evaluation, Development
Studies, Social science or other relevant field/ or equivalent
in Microsoft applications and use of relevant software and other
applications, e.g. word processing, spreadsheet, database, internet.
experience in community participation in development/programming and
child participation in monitoring and feedback processes
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.
International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office,
in every country, is rich in diverse people, thoughts, and ideas.
foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.
International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation,
do everything we can to keep children safe. This means that we have
particular responsibilities to children that we come into contact with
and we must not contribute in any way to harming or placing children at
risk.
range of pre-employment checks will be undertaken in conformity with
Plan International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.
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